Event-planning guide approved

23:45, Apr 30 2014
Southland Times photo
Venture Southland conference and events team leader Liz Williams, tourism events and community group manager Rex Capil and event co-ordinator Laura Russell discussing the Venture Southland event-planning guide.

Increasing requests for information about event planning have led to the development of an industry guide and a forum to assist people arranging events in Southland.

Venture Southland event co-ordinator Laura Russell said staff were irregularly contacted by organisations and businesses for advice, assistance and support.

The number of requests from events industry and associated personnel and organisations had increased considerably.

People wanted to know about planning an event, funding, permits, health and safety, food-vending and volunteers, she said.

Event staff came up with the idea of sharing their knowledge, experience and contacts and pooling their ideas with other event planners.

The Venture Southland Directorate approved up to $12,000 from the Impetus Fund this week and gave the go-head for work to begin.


The guide would be a startup, one-off resource to help with the professional development of people involved in organising and hosting events in the region.

It would be developed as an online resource and could be updated without associated print costs, Russell said.

The forum will be held at ILT Stadium Southland on September 11 and 12. A registration fee would be charged for those attending - about $20 per session or $60 for the two days.

Venture Southland tourism, events and community group manager Rex Capil said putting a value on the forum would show commitment.

It would be useful for groups, fundraising charities, companies, community groups and schools, he said.

The directorate saw the guide and forum as a good investment in the community and a way Venture could assist in increasing the capacity of the sector, he said.

"This will provide an excellent resource in which the community can benefit from the events teams' vast experience and other best-practice tips," he said.


The Southland Times