IPads will soon help Waimate District Council staff better manage resources.
A mobile asset management solution is being introduced to allow access to specific information in real time or offline for staff out in the field.
Water and waste manager Dan Mitchell said access to the information will enable data integrity checking, changes to positional accuracy of data, recording both reactive and scheduled maintenance, condition reporting, the addition of photographs, and the ability for staff in the office to forward work requests in real time to specific staff or groups.
"With the recent snow and rain events we see there will be benefits to having this technology used during civil defence emergencies."
Councils have legislative drivers that require them to produce and maintain asset management plans for key activities, with a significant part of the requirement being a good quality data set to work from.
"Waimate operates an asset management software solution called Asset Finda which enables us to know and report very specific information in relation to our point, line and plant assets," Mr Mitchell said.
"That is material type, age, condition, performance, specific details, accuracy and position; all of this information allows us to manage these assets into perpetuity.
"The system helps us to create accurate renewal forecasts, proposed renewal expenditure and most importantly to accurately value our assets.
"All of these activities are currently performed, and limited to, within the Local Government Centre here in Waimate."
The mobile asset management solution is the next step in the development of the system.
He said council utilities staff visit numerous assets during their everyday activities and over time the new system would refine the knowledge base.
He said the original data sets were ageing with some assets nearly 100 years old and many could be more than 40 years old.
"Changes have occurred in the years since their installation, many of which have not been recorded and have subsequently been forgotten, and hopefully this will ensure that the knowledge is passed on."
- The Timaru Herald